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Informed recommendations in the leasing market require a specialist trained to evaluate the market from the tenant's perspective. Tenant representation is one of the valuable services offered by Coldwell Banker Commercial Island Corporate Services. When corporate America chooses to look to outside commercial service providers, many prefer to work with a known and trusted name like Coldwell Banker Commercial. As a client, you will benefit from over 100 years of experience behind that name. Coldwell Banker Commercial Island Corporate Services has a successful track record in tenant representation and we offer a consistent and professional approach to a number of tenant services:

  • Consultation on company/corporate objectives
  • Current lease, audit and expense analysis
  • Comprehensive analysis of building owner's ability to carry out lease terms
  • Overview of available properties
  • Preparation of requests for proposal
  • A comparative lease analysis of the most desirable properties
  • Assistance with negotiating lease rates
  • Assistance with tenant improvements
  • Assistance with negotiating concessions
  • Ownership vs. lease analysis
  • Building services analysis
  • Space planning coordination and consulting
  • Assistance in structuring options
  • First right of refusal

Coldwell Banker Commercial Island Corporate Services offers valuable advice and information as your tenant representative. Let our combined experience help you position your company to take maximum advantage of current market conditions.

Our Recipe for Successful Tenant Representation

  1. Review Existing Lease
    1. Obtain a copy of the client’s current lease agreement which will assist Broker in understanding the current lease obligations including timing, lease holdover provisions, and options.
  2. Needs Analysis
    1. Complete analysis to determine specific space parameters such as size, location, and space characteristics. Develop client’s guidelines for site selection.
      1. Determine goals and objectives (renew vs. relocate)
      2. Establish budget and project timeline
      3. Determine size and layout
      4. Define location parameters
      5. Review building quality and image needs
      6. Identify technical and amenity requirements
  3. Site Selection
    1. Complete market survey to identify properties that meet client’s criteria based on Needs Analysis. Prepare spreadsheet of available property, pre-inspect selected spaces, and review with client to determine what competing locations will be inspected.
      1. Prepare survey based on needs analysis
      2. Identify "hidden" opportunities
      3. Review list of alternatives
      4. Assist in building selection
    2. Tour and Evaluate Properties
      1. Conduct building tour of likely alternatives
      2. Narrow selection to final alternatives
      3. Review list of alternatives
      4. Facilitate space planning for top alternatives
      5. Review preliminary construction costs
  4. Development of RFP (Request for Proposal)
    1. Work with client to develop specific RFP guidelines including specific space requirements and timing.
  5. Request for Proposal
    1. Based on inspections, the collection of detailed information, and comparing competing locations, a ”short-list” of properties will be identified for the RFP process.
  6. Analyze Proposals and Negotiate Terms
    1. Prepare lease comparison analysis
    2. Analyze space plan efficiencies
    3. Review construction costs
    4. Negotiate business terms
  7. Select Final Building
    1. Choose top alternative
    2. Negotiate final terms and conditions
    3. Submit letter of intent
  8. Execute Lease
    1. Review lease
    2. Review work letter
    3. Facilitate lease negotiations with attorneys
  9. Monitor Construction
    1. Review working drawings
    2. Monitor construction progress
    3. Facilitate final walk through
  10. Provide Post Occupancy Services
    1. Prepare lease abstract
    2. Monitor critical dates
    3. Perform on-going follow-up